But don’t throw out the baby with the bathwater




Hi Happy New Year!


I gave up New Year’s resolutions a long time ago, as I found they ended up being another stick to beat myself with,


and who needs more of those? At the same time, I do find that the new year gives me the motivation to tackle old problems in a new way


A Fresh Start


Some of our customers at this time of year ask us can they have a fresh start on their bookkeeping with a whole new company file. There are various reasons for this:


  • “I thought I was doing fine but my accountant said my books were a mess”
  • “We got an intern but didn’t have time to supervise…”
  • “I lost my bookkeeper during the year and i took it over myself but…”
  • “I was doing it myself and getting along fine but then i got busy and let it go a bit…”


Does any of this sound familiar? If so:


What to do


First, don’t be too hard on yourself. Everybody needs a do-over at some point.


Second, you don’t have to throw out the baby with the bathwater. Here is how to harvest the best from your old file and leave the dross behind:


Use our cloning function


  1. Log into your old file, then click Change Company and New Company at the top. Create your new company with your new start date.
  2. Then go to Home, Settings, Cloning, and select your old file.
  3. Tick which entities you would like to carry across from the list: Nominals, Suppliers, Customers, Accounts, Jobs, Products or Services, while leaving all transnational items behind.


Click here for detailed instructions for cloning:




Things to note:


With a new file, you will need to reset opening balances.


Click here for how to do this:


Setting up Customer and Supplier opening balances


Setting up all other opening balances


Also, the good news is that you will NOT need an extra SortMyBooks licence to have access to both the new and old files.


Finally, if you need some help with your clean up phase, as always we recommend you have a look at the bookkeepers from the Professional Bookkeepers Academy.


Click on the image there to find someone that suits your needs.


Happy New Year!


Wishing you the very best for the New Year!